How to Use Print Reports

This article describes how to use and set up reporting in Print Conductor in order to get useful statistical data on your print jobs. Thanks to three types of built-in reports, you can analyze your print activity and paper costs.

This article describes Print Conductor 7.0 (or newer version). Please refer to the article How to Get Reports on Print Jobs if you're using an earlier version.

Before printing: Print estimation report

Before a batch print session starts, you can estimate how much paper will be needed. The Print estimation report is a preliminary report dialog, which:

  • predicts the quantity of paper that will be used;
  • displays document names;
  • shows all document types;
  • calculates the total number of pages.

Estimate a print job before a batch print session

Using this Print estimation report, you'll know:

  • What documents and document types will be printed; 
  • How many pages are estimated to print;
  • How much paper will be used.

To enable this feature, go to Settings > Advanced and check the Show print estimation report setting:

Estimate the amount of paper needed for printing

By the way...

In previous versions of Print Conductor, this feature is known as the Pre-print report.

Adjusting the Print estimation report

In the Statistics section of Advanced settings, you can slightly modify the reports.

1. Show number of color and B/W pages ☑

How many color and black-and-white pages will be printed in the current session? You can adjust the Print estimation report to additionally show this information:

Separate color from black-and-white pages for printing

Thanks to this setting, you can learn beforehand which pages are color or black-and-white and consider the printing costs involved! This report can also be saved as a PDF – click the Save as PDF button. 

2. Show exact number of pages ☑

Print Conductor accesses every file within a List of Documents to retrieve information about it. It checks the number of pages contained in each file. By default, this process is quick, and the number of pages might be incorrect. If you want to see the 100% the exact number of pages, check the setting Show exact number of pages:

Show exact number of pages

When this setting is on, the report generation and checking the number of pages will take longer.

After printing: Detailed report

You can get a brief summary – Detailed report – after the print session is over. Click the Show detailed report button when the "Job is finished" dialog window appears.

Detailed report after the batch print session

The Detailed report page can also be saved as a PDF. 

Types of detailed report

In the Settings > Advanced > Statistics, you can select between three types of detailed reports:

Type of report Description
Summary The standard detailed report, set by default. It contains document names & types, printed pages, and total printed documents.
Summary without pages The standard detailed report, but without information on printed pages.
Summary on each folder A brief summary of files from different folders, including folder paths and document names.