How to Get Reports on Print Jobs

If you print a lot of documents, it is useful to have detailed and accurate information on your print jobs - what types of documents are being printed, how many pages each batch printing session counts, how many documents were printed successfully and how long it took to get the job done. Let's see how to configure pre-print and final report in Print Conductor in order to get these useful data.

Print Conductor can produce two types of reports:

  • Pre-print Report, which is a preliminary report before the actual printing. It displays, how many and what documents you're about to print and how many sheets of paper in total you'll need.
  • Final Report, which is a report on print job completion. It shows, what and how many documents have been printed out.

What is more, in the end of each print session you will see a mini-report dialog window, which gives very condensed and essential information: how many documents have been successfully printed, how many documents failed to print (if, by chance, there were any) and how long the print session took.

Mini-report after the print session in Print Conductor

Pre-Print report

This report provides information on how many pages each print session counts. In order to enable Pre-Print report production, open the main window of Print Conductor, open Settings, switch to Advanced and find option "Show Pre-Print dialog":

Show Pre-Print dialog in Print Conductor to estimate number of pages

Tick "Show Pre-Print dialog" option and click "OK".

Estimate the amount of paper that you’ll use before printing

Afterwards, when you start a print job by clicking the Start button, Print Conductor will calculate and generate a preliminary report, which will calculate the number of pages. Here is how it looks like:

Pre-print report before the print session in Print Conductor

In the first part of the Pre-print Report you'll see fields:

  • Name of Document and its file path
  • Estimated Pages for each file being printed
  • Total Estimated Pages to Print - the total number of paper sheets you'll need for this print job

Planning in advance is useful - Print Conductor will predict and let you know how many pages exactly you’ll need to load into the printer paper tray before starting a print job.

Pre-print summary on types of documents in Print Conductor

In the second part of the Pre-print Report you'll see all types of documents to be printed as well as Total Documents to Print - the total amount of documents in your print session.  

You can also save the current Pre-Print report by clicking Save as PDF button.

Final report

The Final report provides you with data on print job completion - a summary after the printing process. In order to enable Final report, go to the main window of Print Conductor, open Settings, and find option "Print report page" in the Common Settings:

Final report page after the print session in Print Conductor

Get a detailed print job completion report

This report page is printed as a separate page at the end of a print session. It shows the total amount of documents printed in batch mode via Print Conductor since the installation of the program. It also contains a table with all types of documents in this session and their quantity.

Final Report on the number of documents successfully printed

Add number of pages to the Final report

You can modify the Final report a little bit. With "Print report page" option enabled, press "Ctrl+Alt+i" on your keyboard to open the INI-file Editor, find line "PrintPageCount" and change it to 1: PrintPageCount=1.

Add number of pages for each document in Print Conductor's Final report

Click "OK" and print your files again. In the end you will get a report which also indicates the number of pages for each document type:

Final report containing numbers of documents and number of pages

Print a list of files using Final report

In addition to the Final report page, you can also print a list of printed documents. Print Conductor will generate a secondary report page with their filenames and numbers of pages. In order to do it, make sure that "Print report page" option is on, then press "Ctrl+Alt+i" on your keyboard to open the INI-file Editor, find line "PC_PrintedFilesReport" and change it to 1: PC_PrintedFilesReport=1.

Print a list of files at the end of the print session with Print Conductor

The program will print a separate page (or create a separate PDF file titled "Printed files report" in case of virtual printing) at the end of the print job, containing a full listing of printed documents:

Print list of all files with Print Conductor

To sum up, you can always get accurate information on printed documents and print job statuses with Print Conductor report pages. Still have questions or suggestions? What kind of data do you think is missing in the reports? Please let us know, we'd love to hear from you.