How to Batch Print Email Message Files

Printing multiple email message files in bulk is easy with Print Conductor. This article describes how Print Conductor can process email message files with or without attachments such as Outlook EML and MSG.

Print Conductor can handle these types of files with no additional software installed – using its internal engine only. You can do without any emailing client installed such as Microsoft Outlook, Outlook Express, or Windows Live Mail to mass print these types of files.

Printing MSG, EML, and other email message files

Print Conductor can mass print email message files of all popular formats, including Outlook Data File (.pst), Offline Outlook Data File (.ost), Email Message Format (.eml), Outlook Message Format (.msg).

Printing EMLX email message files

Even though Print Conductor is a Windows application, you can still print Apple Mail EMLX files with it. EMLX is a file type used in Apple Mac OS to create and export email messages. Generally, these are plain text files that store a single email message. You can print .emlx files just like other supported file types – add them to the Print Conductor's List of Documents and click the Start Printing button. No additional software is required!

Printing P7M (SMIME.ps7)

The program can also print out P7M file types. It is an encrypted email message with contents and attachments of a confidential or sensitive email. It usually looks like a "SMIME.ps7" attachment to the email.

See the complete list of supported file types →

How to add email messages to Print Conductor directly from Microsoft Outlook

You can quickly add emails from Microsoft Outlook to Print Conductor! Simply drag selected messages from the Microsoft Outlook folder ("Inbox", for example) and drop them to Print Conductor's List of Documents.

To drag'n'drop email messages from Outlook:

1. Open Microsoft Outlook and Print Conductor;
2. Select the emails you want to print;
3. Left-click, hold, and drag and drop selected items into the Print Conductor window.

How to print attachments before or after the document

In the Advanced Settings, you can define how file attachments should be printed: after or before a document. You can also set the program to print attachments without the main document or ignore them. Available options are:

• Ignore
• After main document
• Before main document
• Print only attachments

To select attachments processing method:

1. Go to Settings > Advanced;
2. Find the setting Print attachments (start typing "Print attachments" in the search bar);
3. Select the desired parameter;
4. Click OK.

How to sort attachments before printing

If there are several attachments, you can change their printing order by name, date, size, and other parameters. By default, sorting is set to "by name" (A > Z). You can also select reverse order or sorting – by using the "descending" option (Date descending, Size descending, Type descending, Name descending).

The Unsorted option means that attached documents will be printed in the same order as you can see in the Outlook message if you open it in Microsoft Outlook.

To sort attachments alphabetically or other parameters:

1. Go to Settings > Advanced;
2. Find the setting Sort attachments (start typing "Sort attachments" in the search bar);
3. Select the desired parameter;
4. Click OK.

How to ensure that a file and its attachment are printed in one job

Emails and their attachments get mixed after printing? You can make the program print them in the same print job – this will ensure that the email body and attachments are printed one after another. This can be handy, for example, when you want to quickly find and staple the email and its attachment after printing.

To print file and its attachment(s) in the same print job:

1. Go to Settings > Advanced;
2. Find the setting In the same print job with document under the Attachments section (start typing "attachments" in the search bar);
3. Change it to Yes;
4. Click OK.

How to use include/exclude mask to filter attachments

You can disable printing certain types of attachments or allow printing only those that meet the specified criteria. To do it, use settings:

• Include attachments by file mask – to allow printing certain attachment types only
• Exclude attachments by file mask – to rule out certain attachment types from processing

By default, all file and attachment names are allowed (*.*). You can add one or several masks at the same time, each on a separate line, like this:

[file name].[file extension]

For example, the configuration on the screenshot above will allow processing attachments with the "attachment" file name only except those with .xml file extension.

To use include/exclude masks:

1. Go to Settings > Advanced;
2. Find the setting Include attachments by file mask and Exclude attachments by file mask under the Attachments section (start typing "attachments" in the search bar);
3. Configure them as needed;
4. Click OK.

How to change page size when printing email message files

There's an ability to set specific page size specifically for email message files. By default, the Page size is set to Default which means the printer properties control it. If the printout doesn't look as expected, you can change it to standard formats such as A4, A3, or set custom width and height.

To change page size (format):

1. Go to Settings > Advanced;
2. Find the setting Page size under the E-mail message format section (start typing "page size" in the search bar);
3. Select the necessary option or format from the dropdown list;
4. Click OK.

How to sort files by email delivery time before printing

Print Conductor allows sorting list items using various columns. With the column header Email delivery time, you can sort email files by time and date in the List of Documents. This way, you can make sure the most recent or oldest emails are printed first. Here you can also see when an Outlook email message was delivered (if it was).

To display this column, right-click anywhere on the List of Documents window, choose Show/hide columns, and click E-mail delivery time.

How print multiple emails to a single PDF file (virtual printing)

If you don't need to print out email-related files but want to archive or share them in digital form, you can batch print them into a multipage PDF document. This way, you can merge multiple emails into a single PDF file. To make it work, you should select a virtual printer and enable Single print job mode in Print Conductor. Learn more →

Examples of email-related files that can be converted to a PDF: EML, MSG, HTML, MHTML, PST, OST, P7M, TXT.

Examples of virtual printers that can be used: Microsoft Print to PDF, Adobe PDF printer, Universal Document Converter.

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See also

How To
Get other useful guides on using Print Conductor and see many other useful how-tos, solutions, tips & tricks on effective batch printing. You'll find out how to import & export files, manage print lists, configure document and page settings, set up service pages, and so much more.