Document Printing Tips & Tricks

Batch print your documents most effectively with settings available in Print Conductor. You can adjust page range, double-sided printing, page collation, print cover pages, set printing documents in direct or reverse order, and more.

This article describes Print Conductor 7.0. Please refer to the article How to Change Print Settings with Print Conductor if you're using an earlier version.

Set page range

In Print Conductor, you can specify a page range to be printed. It is possible to configure it for all or certain files on the list. In the Common settings, you can enter page numbers and/or page ranges separated by commas counting from the start of a document. 

Change the print page range

Here you can:

  • Enter single pages. For example: 1,3,5
  • Specify page ranges separated by commas. For example: 1-5,20-25
  • Enter pages counting from the end of a document (using the syntax last). For example: last,last1,last2,last3...
  • Set a complex page range. For example: 1,5-10,12-last

Print odd or even pages

There's an additional option to print only odd or only even pages. To do it, use the Page range selection setting in the Advanced settings:

Print odd or even pages only

To set up page range:

  1. Go to Settings > Common;
  2. In the Page Range section, select Pages and enter the required page numbers or a page range.
  3. (optional) To set printing of even or odd pages, go to Settings > Advanced, find Page range selection option, and change it to the desired value.
  4. Click OK.

Ensure printing of documents in the correct order

When you add files to the List of Documents, sort them as you like and simply start printing, files will be sent further in the order you've set. Print Conductor sends them to the Windows print queue. The Windows printing system, however, might mix up the documents when sending them to a printer via print spooler service. To avoid it, enable printing all files as a single job.

Use the Single print job feature if you want your files to be printed in the exact same order as you've sorted them. 

Print files as one print job

With Single print job enabled, you can also manage simultaneous printing by multiple users. This feature helps you print without getting your documents mixed up with other users' documents coming to the same printer in the office. The files will be sent to the printing device without interruption and other users' print jobs in the middle. And there will be no need to collate the printouts manually. 

Single print job + Duplex mode

When printing as a single print job on both sides of the paper (using Duplex mode), an extra blank even page is added to each document with an odd number of pages by default. If you want to print the whole set of documents without blank pages in the middle, uncheck the Print extra blank even page in duplex mode option.

Blank even page for single job and duplex printing

To print files in the correct order:

  1. Go to Settings > Advanced;
  2. Find the Single print job section (start typing "single" in the search bar);
  3. Check Enabled;
  4. (optional) Disable the Print extra blank even page in duplex mode if this option is not wanted;
  5. Click OK.

Print in duplex mode

If your printer has a duplex printing feature, you can configure printing on both sides of the paper through Print Conductor. Double-sided printing can be enabled in the Advanced settings > Duplex mode:

Duplex mode printing

  • Simplex (single-sided printing)
  • Long-edge binding. Double-sided printing using a vertical page turn in portrait; and horizontal page turn in landscape orientation;
  • Short-edge binding. Double-sided printing using a horizontal page turn in portrait; and vertical page turn in landscape orientation;
  • As in printer (as set in your printer properties)

Learn more about duplex printing →

Note

If you print a multipage text document in landscape orientation using duplex, disable the Auto rotate setting in Print Conductor. This way, the text will be placed normally – from top to bottom.

Turn off page auto-rotation

Print extra blank even page in duplex mode

Duplex printing can be combined with the single print job mode. In this mode, all files from the list are sent to the printer queue as a solid batch. If you use these modes together, Print extra blank even page in duplex mode option is on by default. This way, every new document (or next copy) will start from a new paper sheet. Alternatively, you can disable this option if you don't want an empty even page to be added between documents or document copies.

To print on both sides of the paper:

  1. Go to Settings > Advanced;
  2. Find the Duplex mode setting (start typing "duplex" in the search bar) and change it;
  3. (If Single print job is on) Uncheck Print extra blank even page in duplex mode option if you don't want an additional empty page;
  4. Click OK.

Set input printer tray (paper source)

If you have a professional-level printer with several input trays, this setting will come in handy. You can manually set the printer tray that will be used as a source for paper for all documents in the list. Change it in the Common settings:

Select paper source for document 

You can set Paper source for document to a preferred option and choose between:

As in printer
The paper source is controlled by your currently selected printer (i.e., the same printer tray as the one set in Printer Properties)
Page size based
The paper source is set by Print Conductor automatically depending on the paper size of documents. Each file will be sent to the printer tray, which fits best, depending on the file's paper size. This setting is previously known as Choose paper source by document page size.
Specific printer tray (e.g., Tray 1)
All other options you can see below are those available in your currently selected printer.

Besides, you can set a different printer tray for a specific document or a group of documents. To do it, select and right-click them, then choose the desired option next to Paper source. This will apply only to the selected item(s) in the List of Documents.

Change printer tray manually

To select a paper source:

  1. Select printer;
  2. Go to Settings > Common;
  3. Select Paper source for document;
  4. (optional) Set a specific paper source for individual files in the list;
  5. Click OK.

Add the same files to the list more than once

Print Conductor doesn't let you add the same file to the List of Documents more than once with the Unique content in file list setting enabled by default. It helps you avoid a situation when a document is added to the list and printed several times by mistake. 

To add the same file to the List of Documents more than once, switch off this option by unchecking the Unique content in file list option:

Enable/disable unique list

Disabling this setting can help if you want to print the same document several times. You may need to print a complex set of documents in a specific order in which one or more documents are included in the list twice or several times, for example, like so:

  • Document A
  • Document B
  • Document C
  • Document A
  • Document D
  • Document E

Turning off this setting can also help you print the same document with different print settings. Just add the same document as many times as needed and apply individual settings to each item using Item settings… from the contextual menu.

Note

If this was a one-time task, we recommend reverting Unique content in file list to the default setting (checked). You can do it by checking the box next to this setting again or clicking the Reset to default button.

To allow adding the same file more than once:

  1. Go to Settings > Advanced;
  2. Find the Unique content in file list setting (start typing "unique" in the search bar) and uncheck it;
  3. Click OK;
  4. Add files to the List of Documents;
  5. (optional) Apply individual settings to list items;
  6. Click OK.

Set page collation

Let's say you want to share a handout consisting of multiple files with ten people. By default, the printer usually prints the first document and all its copies (copy 1, 2, 3), then goes to the second document and its copies, and so on. Afterward, you will need to manually rearrange the paper sheets so that each person could get a proper handout.

Instead, you can use collated printing so that the documents are printed in sorted sets. Page collation is a handy feature if you have multiple copies of several documents to print and want to spend less time sorting paper. 

Print Conductor can collate your printouts in three different ways:

By pages

All copies of a page are printed before printing copies of the next page. Page copies are printed together – printouts are arranged page by page: pages #1,1,1, pages #2,2,2, pages #3,3,3, etc. of first document's copies; then pages #1,1,1, pages #2,2,2, pages #3,3,3, etc. of second document's copies, and so on.

By documents

All copies of a document are printed before printing the next document. Document copies are printed together – all printouts are arranged document copy by document copy: document 1 (copies #1,2,3...), then document 2 (copies #1,2,3...), then document 3 (copies #1,2,3...), and so on.

By sets of documents

All documents (copy #1) within the List of Documents are printed in order. Then the next batch, a set of documents, is printed (copy #2). And so on, according to the number of copies – all printouts are arranged set by set: list of files #1, then list of files #2, then list of files #3, and so on.

For our example above, we suggest using Collation: By sets of documents. This way, the whole set of documents from the list will be printed (and then go all the other sets). So you can give out already sorted handouts straight from the output printer tray.

Set page collation

Changing this setting will only take effect when files in the List of Documents have multiple copies.

To set the type of collation:

  1. Go to Settings > Common;
  2. Find Collation setting and change it to the desired option.

Print password-protected documents

You can enter password for the source file, if it is password-protected, directly in Print Conductor interface. If you have more than one file secured with passwords, you can specify multiple passwords too. Find Password list entry in the Advanced settings and enter one or several passwords:

Print password-protected documents

To input passwords for secured documents:

  1. Go to Settings > Advanced;
  2. Find the Password list setting (start typing "password" in the search bar);
  3. Enter one or multiple passwords on a separate line (press Enter when typing a new password);
  4. Click OK.

Print document pages in reverse order

Sometimes, you may need to print many pages in reverse order. If your printer produces pages face up, then you would probably be wasting time in re-sorting the printed pages of your document in the reverse order. Instead, you can set page printing to reverse. Do it using the Page print order setting:

Reverse printing order

By default, it is set to Direct. Changing print order to Reverse will print in reverse order – last pages of a multipage document will be printed first. This way, every document (such as Word or PDF) will be printed in back to front order. 

To print pages in reverse order:

  1. Go to Settings > Advanced;
  2. Find the Reverse order setting (type "reverse" in the search bar);
  3. Change it to Reverse;
  4. Click OK.

Delete source files if printed successfully

There's a way to automatically delete files from your computer after printing, if you no longer need them. To enable this feature, go to the Advanced settings and check Delete source files if printed successfully:

Delete source files after successful printing

Attention!

With Delete source files if printed successfully option enabled, all files successfully printed by Print Conductor will be automatically deleted. Keep this option disabled if you don't want this to happen unexpectedly.

To delete source files after printing: 

  1. Go to Settings > Advanced;
  2. Find the Delete source files if printed successfully setting (start typing "delete" in the search bar) and check it;
  3. Click OK.

See also:

How To
Get other useful guides on using Print Conductor and see many other useful how-tos, solutions, tips & tricks on effective batch printing. You'll find out how to import & export files, manage print lists, configure document and page settings, set up service pages, and so much more.